Rentals
Fair Building
Holds 150 People
Includes:
Kitchen
27 Long Tables & 150 Chairs
(69'x35' Large Room/25'x30' Kitchen)
4-H Bulding
Holds 60 People
Includes:
Kitchen
3 Round Table, 5 Long Tables, & 60 Chairs
(25'x40' Large Room)
Butler Building
Holds 200+ People
Includes:
Outdoor Restrooms
28 Long Tables & 180 Chairs
(163'x50'/82'x50' Concrete Area only)
Horse Stalls
Horse Stall -$15
Camping
RV Hookups-$20
Dry Camping -$5
No Sewage Dumps
Tables and Chairs
TableS-$3
Chairs-$.50
Tables and chairs can be removed from grounds but you must provide your own truck/trailer and help to load them.
Attention: The Hamilton County Fairgrounds may be used by any Hamilton County resident, business, group or organization for private, civic, cultural, or educational gatherings. Those using these facilities must fill out this contract in its entirety, abide by all rules, and pay all fees and deposits if applicable. Any deviation from this and the Fair Board is authorized to deny usage to any group or individuals that has violated this contract.
Summary of Charges & Deposits
All individuals, groups, businesses, and organizations are required to pay the fees and deposits that are outlined below except the following: Boy Scouts, Girl Scouts, 4-H, Extension, Local Churches and Non-profit organizations unless the time frame they are reserving a building is for more than 24 hours, in which case they will be charged $25 per day of usage.
4-H, Fair or Butler Building: (building rental includes tables & charis - ask office for exact#) Rent Deposit
Public Auctions & Sales (Daily 5am-5am includes set up & clean up)…………...........................…..……$100.00 $700.00
Meetings & Group Functions (Up to 4 hours before 8pm - including set up & clean up)……………..……$100.00 $700.00
Meetings & Group Functions (Daily 5am-11pm includes set up & clean up)…………………………..……$150.00 $700.00
Parties & Events (Daily 5am-5am includes set up & clean up)…………………………………….…....……$300.00 $750.00
Parties & Events (Two days 5am-5am includes set up & clean up)……………………….………....………$350.00 $750.00
Parties & Events (Three days 5am-5am includes set up & clean up)……………………….……….………$400.00 $750.00
(Butler Building prices are for as is currently set up - no moving of bleachers, stage, panels, etc)
Moving of large items in Butler - stage, bleachers, etc ………………………………………………..$100.00
Combo Fair & Butler Building: Rent Deposit
1 day Fair Building & 3 days Butler (5am-5am includes set up & clean up)………………............…..……$425.00 $750.00
2 days Fair Building & 4 days Butler (5am-5am includes set up & clean up)…………………......…...……$500.00 $750.00
3 days Fair Building & 5 days Butler (5am-5am includes set up & clean up)………………………….....…$600.00 $750.00
Tables and Chairs: Rent
Tables (each)…………..…$3.00
Chairs (each)……………..$0.50
Horse Stalls & Camper Hookups: Rent
Horse Stall……….………………………..…$15.00
RV Camping with Electricity Hookup...…....$20.00
Camping –no electricity……………………..$ 5.00
All individuals, groups, businesses, and organizations are required to pay the fees and deposits that are outlined below except the following: Boy Scouts, Girl Scouts, 4-H, Extension, Local Churches and Non-profit organizations unless the time frame they are reserving a building is for more than 24 hours, in which case they will be charged $25 per day of usage.
4-H, Fair or Butler Building: (building rental includes tables & charis - ask office for exact#) Rent Deposit
Public Auctions & Sales (Daily 5am-5am includes set up & clean up)…………...........................…..……$100.00 $700.00
Meetings & Group Functions (Up to 4 hours before 8pm - including set up & clean up)……………..……$100.00 $700.00
Meetings & Group Functions (Daily 5am-11pm includes set up & clean up)…………………………..……$150.00 $700.00
Parties & Events (Daily 5am-5am includes set up & clean up)…………………………………….…....……$300.00 $750.00
Parties & Events (Two days 5am-5am includes set up & clean up)……………………….………....………$350.00 $750.00
Parties & Events (Three days 5am-5am includes set up & clean up)……………………….……….………$400.00 $750.00
(Butler Building prices are for as is currently set up - no moving of bleachers, stage, panels, etc)
Moving of large items in Butler - stage, bleachers, etc ………………………………………………..$100.00
Combo Fair & Butler Building: Rent Deposit
1 day Fair Building & 3 days Butler (5am-5am includes set up & clean up)………………............…..……$425.00 $750.00
2 days Fair Building & 4 days Butler (5am-5am includes set up & clean up)…………………......…...……$500.00 $750.00
3 days Fair Building & 5 days Butler (5am-5am includes set up & clean up)………………………….....…$600.00 $750.00
Tables and Chairs: Rent
Tables (each)…………..…$3.00
Chairs (each)……………..$0.50
Horse Stalls & Camper Hookups: Rent
Horse Stall……….………………………..…$15.00
RV Camping with Electricity Hookup...…....$20.00
Camping –no electricity……………………..$ 5.00
Rules & Regulations for Building and Grounds Usage
If your event is canceled you have (2) options:1. Reschedule for a later date -with no guarantee of event being allowed2. Complete cancellation of event with full refund• COVID-19 is a highly contagious disease most often transmitted from person to person. Hamilton County Fair Board has taken preventative measures to limit the patron’s exposure to COVID-19, but that such preventative measure cannot guarantee the patron will not be exposed to or contract COVID-19 while on the premises. The Hamilton County Fair Board shall not be held liable for damages in an action involving a COVID-19 liability claim. Renters and their guest shall assume all risks associated with potential exposure to COVID-19 while on the Hamilton County Fair Grounds premises and releases The Hamilton County Fair Board from liability premised on negligence.
Request permission from the Fair Board for the use of Equipment, furniture or areas of the grounds other than that being rented.All Youth Groups must have adult supervision.Rent payments and deposits must be paid and contracts signed before you will get keys.Everything must be cleaned, lights turned off, doors locked, heating or A/C controls returned to original settings, and ALL keys must be turned in to Fair Office or put into mail box located next to Fair Office BY END OF SCHEDULED RENTAL TIME, unless otherwise approved by the Fair Board.The buildings and grounds must be cleaned after the event. All trash must be cleaned up and this includes cigarette butts.Spills should be cleaned up as they happen as some liquids will take the wax off the floors.The Fair Board's maintenance person will inspect the area that had been rented and will fill out and sign a cleaning/damages checklist. A copy of the checklist will be included with the contract.If maintenance finds everything to be clean and damage free, your deposit will be returned to you within 3 business days. If they do not, a portion or all, of the deposit will be used to clean and/or repair the rental. Any remaining monies and a detailed list of what needed to be done will be sent back to you.Report any furnace, A/C, plumbing, or electrical problems as soon as possible.STRICT NO GLASS POLICY – IF A FAIR BOARD MEMBER OR AUTHORIZED WITNESS, WITNESSES SOMEONE AT YOUR EVENT WITH A GLASS CONTAINER YOU WILL FORFEIT YOUR ENTIRE DEPOSIT.DO NOT USE BLEACH, PINE-SOL OR PERSONAL CLEANER ON FLOORS - ALL CLEANING SUPPLIES ARE PROVIDEDNO ALCOHOLIC BEVERAGES IN BUILDINGS OR ON FAIRGROUNDSNO SMOKING IN BUILDINGSFAIR BOARD IS NOT LIABLE FOR INJURY TO HUMAN OR ANIMAL
Request permission from the Fair Board for the use of Equipment, furniture or areas of the grounds other than that being rented.All Youth Groups must have adult supervision.Rent payments and deposits must be paid and contracts signed before you will get keys.Everything must be cleaned, lights turned off, doors locked, heating or A/C controls returned to original settings, and ALL keys must be turned in to Fair Office or put into mail box located next to Fair Office BY END OF SCHEDULED RENTAL TIME, unless otherwise approved by the Fair Board.The buildings and grounds must be cleaned after the event. All trash must be cleaned up and this includes cigarette butts.Spills should be cleaned up as they happen as some liquids will take the wax off the floors.The Fair Board's maintenance person will inspect the area that had been rented and will fill out and sign a cleaning/damages checklist. A copy of the checklist will be included with the contract.If maintenance finds everything to be clean and damage free, your deposit will be returned to you within 3 business days. If they do not, a portion or all, of the deposit will be used to clean and/or repair the rental. Any remaining monies and a detailed list of what needed to be done will be sent back to you.Report any furnace, A/C, plumbing, or electrical problems as soon as possible.STRICT NO GLASS POLICY – IF A FAIR BOARD MEMBER OR AUTHORIZED WITNESS, WITNESSES SOMEONE AT YOUR EVENT WITH A GLASS CONTAINER YOU WILL FORFEIT YOUR ENTIRE DEPOSIT.DO NOT USE BLEACH, PINE-SOL OR PERSONAL CLEANER ON FLOORS - ALL CLEANING SUPPLIES ARE PROVIDEDNO ALCOHOLIC BEVERAGES IN BUILDINGS OR ON FAIRGROUNDSNO SMOKING IN BUILDINGSFAIR BOARD IS NOT LIABLE FOR INJURY TO HUMAN OR ANIMAL
Cleaning/Damages Checklist
Kitchen
Kitchen counters washed Cabinets wiped downStove wiped down
Microwave cleanDishes washed and put away
Refrigerator cleaned up (no leftover food or spills)Sinks cleaned out
Main Area
Unnecessary marks on walls Tables and chairs wiped down and put awayAll trash picked up and bags taken to dumpster
Any signs of Alcoholic beverages or smoking in buildings Bathrooms
Sinks cleaned upToilets clean and not clogged
Trash taken out All Floors
Floors swept and moppedSpills cleaned up completely
No gum on floors Misc.
Witness or signs of glass present at eventTrash, bottles, cans, cigarette butts picked up outsideUSE PROVIDED CLEANING SUPPLIES - CLOROX, PINE-SOL & OTHER CLEANERS WILL TAKE THE WAX OFF THE FLOORS
Damages to Buildings/Property:Property rented:
Rented by:Rental date:
Key #:Key returned:
Inspection completed by:Inspection completed on:
Kitchen
Kitchen counters washed Cabinets wiped downStove wiped down
Microwave cleanDishes washed and put away
Refrigerator cleaned up (no leftover food or spills)Sinks cleaned out
Main Area
Unnecessary marks on walls Tables and chairs wiped down and put awayAll trash picked up and bags taken to dumpster
Any signs of Alcoholic beverages or smoking in buildings Bathrooms
Sinks cleaned upToilets clean and not clogged
Trash taken out All Floors
Floors swept and moppedSpills cleaned up completely
No gum on floors Misc.
Witness or signs of glass present at eventTrash, bottles, cans, cigarette butts picked up outsideUSE PROVIDED CLEANING SUPPLIES - CLOROX, PINE-SOL & OTHER CLEANERS WILL TAKE THE WAX OFF THE FLOORS
Damages to Buildings/Property:Property rented:
Rented by:Rental date:
Key #:Key returned:
Inspection completed by:Inspection completed on: