Rentals

Fair Building

Holds 150 People Includes: Kitchen 27 Long Tables & 150 Chairs (69'x35' Large Room/25'x30' Kitchen)

4-H Bulding

Holds 60 People Includes: Kitchen 3 Round Table, 5 Long Tables, & 60 Chairs (25'x40' Large Room)

Butler Building

Holds 200+ People Includes: Outdoor Restrooms 28 Long Tables & 180 Chairs (163'x50'/82'x50' Concrete Area only)

Horse Stalls

Horse Stall -$15

Camping

RV Hookups-$20 Dry Camping -$5 No Sewage Dumps

Tables and Chairs

TableS-$3 Chairs-$.50 Tables and chairs can be removed from grounds but you must provide your own truck/trailer and help to load them.
Attention: The Hamilton County Fairgrounds may be used by any Hamilton County resident, business, group or organization for private, civic, cultural, or educational gatherings. Those using these facilities must fill out this contract in its entirety, abide by all rules, and pay all fees and deposits if applicable. Any deviation from this and the Fair Board is authorized to deny usage to any group or individuals that has violated this contract.
Summary of Charges & Deposits

All individuals, groups, businesses, and organizations are required to pay the fees and deposits that are outlined below except the following: Boy Scouts, Girl Scouts, 4-H, Extension, Local Churches and Non-profit organizations unless the time frame they are reserving a building is for more than 24 hours, in which case they will be charged $25 per day of usage.

4-H, Fair or Butler Building: (building rental includes tables & charis - ask office for exact#) Rent Deposit

Public Auctions & Sales (Daily 5am-5am includes set up & clean up)…………...........................…..……$100.00 $700.00

Meetings & Group Functions (Up to 4 hours before 8pm - including set up & clean up)……………..……$100.00 $700.00

Meetings & Group Functions (Daily 5am-11pm includes set up & clean up)…………………………..……$150.00 $700.00

Parties & Events (Daily 5am-5am includes set up & clean up)…………………………………….…....……$300.00 $750.00

Parties & Events (Two days 5am-5am includes set up & clean up)……………………….………....………$350.00 $750.00

Parties & Events (Three days 5am-5am includes set up & clean up)……………………….……….………$400.00 $750.00

(Butler Building prices are for as is currently set up - no moving of bleachers, stage, panels, etc)

Moving of large items in Butler - stage, bleachers, etc ………………………………………………..$100.00


Combo Fair & Butler Building: Rent Deposit

1 day Fair Building & 3 days Butler (5am-5am includes set up & clean up)………………............…..……$425.00 $750.00

2 days Fair Building & 4 days Butler (5am-5am includes set up & clean up)…………………......…...……$500.00 $750.00

3 days Fair Building & 5 days Butler (5am-5am includes set up & clean up)………………………….....…$600.00 $750.00


Tables and Chairs: Rent

Tables (each)…………..…$3.00

Chairs (each)……………..$0.50


Horse Stalls & Camper Hookups: Rent

Horse Stall……….………………………..…$15.00

RV Camping with Electricity Hookup...…....$20.00

Camping –no electricity……………………..$ 5.00

Rules & Regulations for Building and Grounds Usage

Request permission from the Fair Board for the use of Equipment, furniture or areas of the grounds other than that being rented.
All Youth Groups must have adult supervision.
Rent payments and deposits must be paid and contracts signed before you will get keys.
Everything must be cleaned, lights turned off, doors locked, heating or A/C controls returned to original settings, and ALL keys must be turned in to Fair Office or put into mail box located next to Fair Office BY END OF SCHEDULED RENTAL TIME, unless otherwise approved by the Fair Board.
The buildings and grounds must be cleaned after the event. All trash must be cleaned up and this includes cigarette butts.
Spills should be cleaned up as they happen as some liquids will take the wax off the floors.
The Fair Board's maintenance person will inspect the area that had been rented and will fill out and sign a cleaning/damages checklist. A copy of the checklist will be included with the contract.
If maintenance finds everything to be clean and damage free, your deposit will be returned to you within 3 business days. If they do not, a portion or all, of the deposit will be used to clean and/or repair the rental. Any remaining monies and a detailed list of what needed to be done will be sent back to you.
Report any furnace, A/C, plumbing, or electrical problems as soon as possible.
STRICT NO GLASS POLICY – IF A FAIR BOARD MEMBER OR AUTHORIZED WITNESS, WITNESSES SOMEONE AT YOUR EVENT WITH A GLASS CONTAINER YOU WILL FORFEIT YOUR ENTIRE DEPOSIT.
DO NOT USE BLEACH, PINE-SOL OR PERSONAL CLEANER ON FLOORS - ALL CLEANING SUPPLIES ARE PROVIDED
NO ALCOHOLIC BEVERAGES IN BUILDINGS OR ON FAIRGROUNDS
NO SMOKING IN BUILDINGS
FAIR BOARD IS NOT LIABLE FOR INJURY TO HUMAN OR ANIMAL
Cleaning/Damages Checklist

Kitchen

Kitchen counters washed Cabinets wiped down
Stove wiped down

Microwave clean
Dishes washed and put away

Refrigerator cleaned up (no leftover food or spills)
Sinks cleaned out

Main Area

Unnecessary marks on walls Tables and chairs wiped down and put away
All trash picked up and bags taken to dumpster

Any signs of Alcoholic beverages or smoking in buildings
Bathrooms

Sinks cleaned up
Toilets clean and not clogged

Trash taken out
All Floors

Floors swept and mopped
Spills cleaned up completely

No gum on floors
Misc.

Witness or signs of glass present at event
Trash, bottles, cans, cigarette butts picked up outside
USE PROVIDED CLEANING SUPPLIES - CLOROX, PINE-SOL & OTHER CLEANERS WILL TAKE THE WAX OFF THE FLOORS

Damages to Buildings/Property:
Property rented:


Rented by:
Rental date:

Key #:
Key returned:

Inspection completed by:
Inspection completed on:


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