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Hamilton County Fairgrounds

2018 Fair - July 21st - July 28th

2017 Hamilton County Fair

July 21-29

Facilities

 

 

Fair Building

Holds 150 people

Includes kitchen,

27 long tables & 150 chairs

(69'x35' large room / 25'x30' kitchen)

 

 

 

4-H Building

Holds 60 people

Includes kitchen, 7 round tables, 5 long tables & 60 chairs

(25'x40' large room)

 

 

 

Butler Building

Holds 200+ people

Includes outdoor bathrooms,

28 long tables & 180 chairs

(163'x50' / 82'x50' concrete area only)

 

 

Horse Stalls - $15

RV Hookups - $20  (No sewage dumps)

Dry Camping - $5

Tables - $3

Chairs - $0.50

Tables and chairs can be removed from grounds but you must provide your own trailer/truck to move items.

 

For more information, please contact the

Fair Office at 620-384-5433.

 


 

 

Hamilton County Building & Fairgrounds Rental Contract

Hamilton County Fair Board

PO Box 1024, Syracuse, KS 67878

fairbrd@pld.com / 620-384-5433


Attention: The Hamilton County Fairgrounds may be used by any Hamilton County resident, business, group or organization for private, civic, cultural, or educational gatherings. Those using these facilities must fill out this contract in its entirety, abide by all rules, and pay all fees and deposits if applicable.  Any deviation from this and the Fair Board is authorized to deny usage to any group or individuals that has violated this contract.


Summary of Charges & Deposits

All individuals, groups, businesses, and organizations are required to pay the fees and deposits that are outlined below except the following: Boy Scouts, Girl Scouts, 4-H, Extension, Local Churches and Non-profit organizations unless the time frame they are reserving a building is for more than 24 hours, in which case they will be charged $25 per day of usage.

Fair Building/4-H Building...................Rent..............Deposit

Group Functions.............................$100.00...........$700.00

Dances, Quinceareras, Baptisms......$275.00...........$750.00     

 

Butler Building...................................Rent..............Deposit

Functions (includes bathrooms)........$275.00...........$750.00

Dances, Quinceareras, Baptisms......$275.00...........$750.00  

Events requesting bleachers moved..$350.00...........$750.00

 

Tables & Chairs..................................Rent..............Deposit

Tables..............................................$3.00.................$0
Chairs..............................................$0.50..................$0

 

Other................................................Rent..............Deposit

Electrical Hookup..............................$20.00..................$0
Dry Camping.....................................$5.00....................$0                                                                                                               Livestock Stalls..................................$15.00..................$0

 


Rules & Regulations for Building and Grounds Usage

  • Request permission from the Fair Board for the use of Equipment, furniture or areas of the grounds other than that being rented.
  • All Youth Groups must have adult supervision.
  • Rent payments and deposits must be paid and contracts signed before you will get keys.
  • Everything must be cleaned, lights turned off, doors locked, heating or A/C controls returned to original settings, and ALL keys must be turned in to Fair Office or put into mail box located next to Fair Office BY 5 AM THE NEXT MORNING, unless otherwise approved by the Fair Board.
  • The buildings and grounds must be cleaned after the event.  All trash must be cleaned up and this includes cigarette butts.
  • Spills should be cleaned up as they happen as some liquids will take the wax off the floors.
  • The Fair Board's maintenance person will inspect the area that had been rented and will fill out and sign a cleaning/damages checklist.  A copy of the checklist will be included with the contract.
  • If maintenance finds everything to be clean and damage free, your deposit will be returned to you within 3 business days.  If they do not, a portion or all, of the deposit will be used to clean and/or repair the rental.  Any remaining monies and a detailed list of what needed to be done will be sent back to you.
  • Report any furnace, A/C, plumbing, or electrical problems as soon as possible.
  • DO NOT USE CLOROX ON THE FLOORS - ALL CLEANING SUPPLIES ARE PROVIDED
  • NO ALCOHOLIC BEVERAGES IN BUILDINGS OR ON FAIRGROUNDS
  • NO SMOKING IN BUILDINGS
  • FAIR BOARD IS NOT LIABLE FOR INJURY TO HUMAN OR ANIMAL


Cleaning/Damages Checklist

Kitchen

Kitchen counters washed Cabinets wiped down

Stove wiped down

Microwave clean

Dishes washed and put away

Refrigerator cleaned up (no leftover food or spills)

Sinks cleaned out

Main Area

Unnecessary marks on walls Tables and chairs wiped down and put away

All trash picked up and bags taken to dumpster

Any signs of Alcoholic beverages or smoking in buildings
 

Bathrooms

Sinks cleaned up

Toilets clean and not clogged

Trash taken out
 

All Floors

Floors swept and mopped

Spills cleaned up completely

No gum on floors
 

Misc.

Trash, bottles, cans, cigarette butts picked up outside

USE PROVIDED CLEANING SUPPLIES - CLOROX WILL TAKE THE WAX OFF THE FLOORS

Damages to Buildings/Property:

Property rented:

Rented by:

Rental date:

Key #:

Key returned:

Inspection completed by:

Inspection completed on: